Forms & Requirements

Everything You Need for a Smooth Notary Appointment

To help your appointment go as smoothly as possible, please review the requirements below before scheduling your Mobile Notary or Remote Online Notarization (RON) appointment.

Being prepared helps prevent delays and ensures your notarization can be completed efficiently and in accordance with Florida law.

General Requirements

The following requirements apply to all notary appointments, whether in person or online.

✔ Every Signer Must Be Present

Every individual whose signature requires notarization must personally appear before the notary.

  • Mobile Notary appointments require the signer to be physically present.
  • Remote Online Notarization (RON) appointments require the signer to appear during a live online video session.

✔ Valid Government-Issued Photo Identification

Each signer must present an acceptable government-issued photo ID.

Examples include:

  • Florida Driver License
  • Driver License issued by another U.S. state
  • State Identification Card
  • United States Passport
  • Foreign Passport (when legally acceptable)
  • Military Identification Card
  • Permanent Resident Card (Green Card)

The ID should be current or otherwise acceptable under Florida law and must clearly identify the signer.

✔ Complete Your Documents

Please complete your documents before your appointment.

Do not sign any document that requires notarization until instructed by the notary, unless the document specifically permits prior signing.

If you are unsure, wait until your appointment.

✔ All Signers Must Be Willing and Aware

Every signer must:

  • Be signing voluntarily.
  • Understand the document they are signing.
  • Be able to communicate with the notary.

The notary cannot proceed if a signer appears unwilling, under pressure, or unable to understand the transaction.

Mobile Notary Appointment Requirements

Before your Mobile Notary appointment, please ensure:

  • Your documents are ready.
  • Every signer has valid identification.
  • All required pages are present.
  • The meeting location is safe and accessible.
  • Pets are secured when appropriate.
  • Any required witnesses are available unless witness service has been added to your appointment.

Travel fees may apply based on your location.

Remote Online Notarization (RON) Requirements

For Remote Online Notarization, please have the following ready before your appointment:

Device

A computer, laptop, tablet, or smartphone with:

  • Camera
  • Microphone
  • Internet connection

Electronic Documents

Please upload all required documents before your scheduled appointment.

Uploading documents early helps prevent delays.

Identity Verification

RON appointments require identity verification through the approved online notarization platform.

Please ensure your identification information is accurate.

Failure to complete identity verification may prevent the notarization from proceeding.

Quiet Environment

Please join your appointment from a quiet location with adequate lighting so the notary can clearly see and communicate with you.

Witness Requirements

Some documents require one or more witnesses.

You may:

  • Provide your own witness(es), or
  • Purchase Witness Service during booking if available.

Please verify your document's witness requirements before your appointment.

Documents We Cannot Notarize

Florida law prohibits notaries from notarizing certain documents or situations.

Examples include:

  • Documents requiring unauthorized legal advice
  • Blank or incomplete documents
  • Documents presented without the required signer(s)
  • Documents when identity cannot be verified
  • Transactions involving suspected fraud or coercion

If you are unsure whether your document can be notarized, please contact us before scheduling your appointment.

What We Do Not Provide

Rola Notary proudly provides professional notarial services.

However, we do not:

  • Prepare legal documents
  • Draft contracts
  • Select notarial certificate wording for clients
  • Provide legal advice
  • Explain the legal effect of documents
  • Represent clients in legal matters

If you need legal advice, please consult a licensed attorney.

Before You Book

Please confirm the following:

✔ I have valid government-issued photo identification.

✔ My document is complete.

✔ I understand I should not sign the document until instructed by the notary (unless otherwise permitted).

✔ All required signers will be present.

✔ I have selected the correct service.

✔ I have added any required witnesses, additional signers, or other optional services during booking.

✔ I have reviewed the Terms of Service and Cancellation & Refund Policy.

Need Assistance?

If you have questions about your document, appointment requirements, or which service to book, we're happy to help.

Please contact Rola Notary before scheduling your appointment so we can help ensure you select the service that best fits your needs.

Forms You May Need

We notarize many types of customer-provided documents, including:

  • Affidavits
  • Powers of Attorney
  • Real Estate Documents
  • Loan Signing Packages
  • Vehicle Title Transfers
  • Bills of Sale
  • Trust & Estate Documents
  • Healthcare Directives
  • Business Documents
  • Employment Forms
  • School Forms
  • Minor Travel Consent Forms
  • Divorce & Family Documents
  • Name Change Documents
  • Oaths & Sworn Statements
  • And many other documents requiring notarization.

Important Notice

Rola Notary notarizes customer-provided documents only. We do not prepare legal documents or provide legal advice. All notarizations are performed in accordance with applicable Florida law, and every appointment is subject to identity verification, document review for notarial purposes, and the notary's legal authority to perform the requested act.

Frequently asked questions

What is a notary public?


A notary public is a state-appointed official authorized to verify the identity of signers, witness signatures, administer oaths and affirmations, and help deter fraud during the signing of important documents.
What forms of identification do you accept?

Every signer must present a valid, government-issued photo ID.

Examples include:


  • Driver's License

  • State Identification Card

  • U.S. Passport

  • Foreign Passport (when legally acceptable)

  • Military ID

The ID must be current or otherwise acceptable under Florida law and contain a photograph and signature where applicable.
Do you prepare legal documents?

No.

Rola Notary notarizes documents provided by our clients. We do not prepare legal documents or provide legal advice.
Do all signers need to be present?

Yes.

Every person whose signature requires notarization must personally appear before the notary, either:


  • In person for Mobile Notary appointments, or

  • Through a live online video session for Remote Online Notarization.
Can you refuse to notarize a document?

Yes.

A notarization may be refused if:


  • Proper identification cannot be verified.

  • A signer appears unwilling or under pressure.

  • A signer does not appear mentally aware.

  • The document is incomplete where completion is required before notarization.

  • The notarization would violate Florida law.
Where do you travel?

We proudly serve Palm Beach County and surrounding areas, including homes, businesses, hospitals, nursing homes, assisted living facilities, coffee shops, libraries, and other agreed-upon public meeting locations.

Travel fees may apply depending on distance.
Can you meet at a hospital or nursing home?

Yes.

We frequently assist clients in hospitals, rehabilitation centers, nursing homes, assisted living facilities, and hospice settings.

Please ensure the signer is alert, willing, and able to communicate.
Do you offer same-day appointments?

Yes, when available.

Emergency, after-hours, weekend, and same-day appointments may include additional service fees.
What is Remote Online Notarization?

Remote Online Notarization (RON) allows documents to be notarized electronically through a secure live audio/video session without meeting in person.
Is Remote Online Notarization legal?

Yes.

Florida law permits commissioned Remote Online Notaries to perform online notarizations using approved technology and identity verification procedures.
Can I use RON if I'm outside Florida?

Yes.

In many cases, you may be located outside Florida during the appointment, provided the notarization complies with Florida law and the document is eligible for remote notarization.
What do I need for a RON appointment?

You should have:


  • A computer, tablet, or smartphone

  • Reliable internet connection

  • Camera and microphone

  • Valid government-issued photo ID

  • Documents uploaded before your appointment
How long does a Remote Online Notary appointment take?

Most appointments take approximately 15–30 minutes, depending on the number of documents, signers, and identity verification.
Can multiple people sign during one appointment?

Yes.

Additional signer fees may apply for each additional participant.
Can I notarize paper documents online?

No.

RON is designed for electronic documents that are signed electronically during the online session.
How much does notarization cost?

Pricing depends on the type of service requested.

Examples include:


  • General notarizations

  • Loan signings

  • Remote Online Notarization

  • Mobile travel fees

  • Additional signers

  • Additional signatures

Please visit our Pricing page or the individual service page for current rates.
What are additional signatures?

An additional signature fee applies when the same signer requires multiple notarized signatures during the same appointment.
What is an additional signer?

An additional signer is another individual participating in the appointment who also requires notarization.

Each additional signer requires identity verification and separate notarization.
Are travel fees included?

Travel fees apply only to Mobile Notary appointments and vary by travel distance.

Remote Online Notarization does not include travel fees.
Can I upload documents before my appointment?

Yes.

Please upload all required documents before your scheduled appointment to avoid delays.
Can I sign before the appointment?

No.

Unless specifically instructed otherwise, documents requiring notarization should be signed in the presence of the notary.
What happens if I am late?

Please contact us as soon as possible.

Late arrivals may require rescheduling depending on availability.
What payment methods do you accept?

We accept secure online payments through our booking system. Additional payment options may be available depending on the service.
What is your cancellation policy?

Please review our Terms of Service and Cancellation Policy before booking.

Refund eligibility depends on the timing of the cancellation and whether travel or other services have already been provided.
Do you handle real estate closings?

Yes.

We provide professional loan signing services for:


  • Home Purchases

  • Mortgage Refinances

  • HELOCs

  • Reverse Mortgages

  • Commercial Loans

  • Construction Loans

  • FHA, VA, and Conventional Loans

  • Seller Packages

  • Loan Modifications
When will I get my order?

We will work quickly to ship your order as soon as possible. Once your order has shipped, you will receive an email with further information. Delivery times vary depending on your location.
What is your cancellation policy?

We will work quickly to ship your order as soon as possible. Once your order has shipped, you will receive an email with further information. Delivery times vary depending on your location.
Are you an attorney?

No.

We are certified Notary Signing Agents and Florida Notaries Public. We are not attorneys and cannot provide legal advice or explain the legal effect of documents.
Still have questions?

We're here to help.

If you don't see your question answered above, please contact Rola Notary before booking. We'll be happy to assist you in choosing the right service and preparing for your appointment.